HR in One is committed to protecting your privacy and maintaining the security of any personal information received from you. This statement details what personal information we collect and how we may use it.

Please read this privacy policy carefully as it will help you make an informed decision about sharing your personal information with us.

We currently collect and process the following information:

• Personal identifiers, contacts and characteristics
• Name 
• Email Address
• Phone number

We use personal information collected via our contact form or when you email us, for a variety of business purposes described below. We process your personal information for these purposes in relation to our legitimate business interests and with you consent, to enter into or perform a contract with you. 

Where we need to comply with legal or regulatory obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.

We use the information we collect or receive:

• To post testimonials - We post testimonials on our website that may contain personal information. Prior to posting a testimonial, we will obtain your consent to use your name and testimonial. If you wish to update or delete your testimonial, please contact us at contact@hr-in1.co.uk including your name, testimonial details, and contact information.
• Request feedback - We may use your information to request feedback and to contact you about your use of our services.
• To enforce our terms, conditions and policies for business, legal, and contractual reasons. 
• To respond to legal requests and prevent harm - If we receive a legal request, we may need to inspect the data we hold to determine how to respond.
• To deliver services to the user - We may use your information to provide you with the requested service.
• To respond to user enquiries and offer support to users - We may use your information to respond to your enquiries and solve any potential issues you might have with the use of our services.
• For other business purposes - We may use your information for other business purposes, such as data analysis, identifying usage trends, determining the effectiveness of our campaigns, and to evaluate and improve our Services, marketing, and your experience. We may use and store this information in aggregated and anonymised form so that it is not associated with individual end users and does not include personal information. We will not use identifiable personal information without your consent.

We may process or share information based on the following legal basis:

• Consent - We may process your data if you have given us consent to use your personal information for a specific purpose.
• Legitimate interests - We may process your information when it is reasonably necessary to achieve our legitimate business interests.
• Performance of a contract - Where we have entered into a contract with you, we may process your personal information to fulfil the terms of that contract.
• Legal obligations - We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, or a legal process.

More specifically, we may need to process or share your personal information in the following situations:

• Consultants and third-party service providers - We may share your data with consultants and third-party service providers, who perform services on our behalf and require access to such information to do that work. We may allow selected third parties to use tracking technology on our website, which will enable them to collect data about how you interact with the website over time. This information may be used to analyse and track data, determine the popularity of certain content, and better understand online activity. Unless described in this Policy we do not share, sell, rent or trade, any of your information with third parties for their use.
• Business transfers - We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of our business by another company.

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other reporting requirements). 

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it. If this is not possible, for example, because your personal information has been stored in backup archives, then we will securely store your personal information and isolate it from any further processing until deletion is possible.

We follow strict security procedures in the storage and disclosure of information which you have given us, to prevent unauthorised access in accordance with the General Data Protection Regulation (GDPR). We do not collect sensitive information about you except when you knowingly provide it. Unfortunately, the transmission of information through the internet is not always secure. With the internet being an open system, HR in One does not guarantee the security of information sent via the contact form on our website or by email. Any data sent is at your own risk.  

  

You have certain rights in respect of the personal data that we hold about you, as set out below.

If you are resident in the United Kingdom and you believe we are unlawfully processing your personal information, you may exercise these rights by contacting us at dpo@hr-in1.co.uk. 

Under the General Data Protection Regulation (GDPR) you have a number of legal rights relating to your personal data. You can find more information by visiting The Information Commissioner’s Office (ICO) website at https://ico.org.uk. 

Under data protection law, you have rights in respect of the information we hold about you, including:

• Your right of access - You have the right to ask us for copies of your personal information. 
• Your right to rectification - You have the right to ask us to rectify personal information which you think is inaccurate or incomplete. 
• Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 
• Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 
• Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.
• Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you. Please contact us at dpo@hr-in1.co.uk if you wish to make a request.

If you have questions or complaints about this policy, you can contact our Data Protection Officer by email at dpo@hr-in1.co.uk. If you are unhappy with how we have used your data, you can also contact ICO using the contact details below:

          

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk 

HR in One may change this policy by updating this page. Please check this page from periodically to ensure that you are happy with any changes. This privacy policy is effective from March 2020.